10 Mistakes People Make When Applying For A Passport

Getting a passport should be straightforward, but small mistakes can lead to major headaches. A missing document, a minor detail on an application, or even a simple photo issue can cause delays, rejections, or unexpected costs.  

Here are some of the most frequent missteps people make when applying for a passport and how to prevent them.  

Not Signing the Application Properly

An unsigned application is an automatic rejection. Some applicants also sign the form before they are supposed to (if applying in person), the passport agent must witness the signature. Signing too early or forgetting to sign at all can result in unnecessary delays.  

Using the Wrong Type of Photo  

Passport photo requirements are strict, and many applications get delayed due to incorrect photos. The image must be recent, in color, with a plain white or off-white background. Common mistakes include wearing glasses, using filters, having shadows in the background, or submitting a photo that is too small or improperly sized (the standard size is 2×2 inches).  

Submitting an Incorrect or Incomplete Application  

Even a tiny error on your passport application (Form DS-11 for first-time applicants or DS-82 for renewals) can result in delays. Missing a signature, leaving out required information, or providing conflicting details may lead to rejection. Double-check the form before submission, and if applying in person, have an agent review it for accuracy.  

Not Checking Passport Expiration Rules  

Many countries require passports to be valid for at least six months beyond the travel date. Travelers often assume they can use their passports as long as they are valid. Airlines may deny boarding if a passport doesn’t meet entry requirements, leading to last-minute cancellations. Always check the expiration date well in advance of international travel.  

Ignoring Processing Times and Expedited Options  

Standard passport processing can take 4 to 6 weeks, while expedited processing takes about 2 to 3 weeks. Applicants who wait too long to apply often find themselves in a bind, scrambling for last-minute solutions. Expedited services cost extra; urgent passport requests may require travel to a passport agency. Planning at least three months in advance avoids unnecessary stress.  

Failing to Provide Proper Identification and Documents 

 Applicants must provide original documents or certified copies, including proof of citizenship (such as a birth certificate or naturalization certificate) and a valid photo ID. Photocopies or unofficial documents are not accepted. Name discrepancies between documents (e.g., a married name on an ID but a maiden name on a birth certificate) can also lead to complications.  

Applying for a Child’s Passport Without Both Parents Present  

For children under 16, both parents or legal guardians must be present at the time of application unless one parent provides a notarized consent form (Form DS-3053). Many parents assume that only one parent can apply, only to find out later that additional steps are required.  

Paying Incorrect Fees or Using the Wrong Payment Method  

Passport fees vary depending on the type of application. First-time applicants pay a higher fee than renewals, and expedited processing costs are extra. When applying by mail, payments must be made via check or money order; cash and credit cards are not accepted for mailed applications. Mistakes in payment methods can lead to rejection and lost time.  

Forgetting to Update an Address or Contact Information  

If an applicant moves during the passport processing period, an undeliverable address can cause significant issues. Passports are sent via mail, and if they cannot be delivered, they are returned to the State Department. Applicants should update their contact details if they change residence after submitting their application.  

Assuming a Passport Card Is the Same as a Passport Book  

The U.S. offers both a passport book and a card, but they are not interchangeable. A passport card is only valid for land and sea travel between the U.S., Canada, Mexico, Bermuda, and the Caribbean; it cannot be used for international air travel. Many travelers mistakenly apply for a card when they actually need a book, leading to last-minute complications.

Disclaimer: This list is solely the author’s opinion based on research and publicly available information.

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